🚜 Gear and equipment

🚜 Gear and equipment#

Exhaustive list of gear and equipment required for the Carnival.

Tents, tables and chairs#

All equipment lists below do not mention tents, tables and chairs, as they are listed separately here

Tents

Tables

Chairs

Registration + hire

3x3m Marquee
(thick aluminum frame)

2 large

4 heavy

IT team, download

3x3m Marquee

2 large
2 small

4 heavy

Result screens

3x3m Marquee

0

0

Commentary tent

3x3m Marquee

1 large

1 heavy

Come-and-try

2.5x2.5m light tent

1 medium

2 light

Kids’ tent

Saturday (new) tent

0

0

Start

two 2.5x2.5m light tents

2 medium (foldable)

2 light

TOTAL

4 Marquee
1 Saturday
3 light

5 large
3 medium
2 small

9 heavy
4 light

  • additional (camping) chairs should be brought by the volunteers themselves

  • one of the start tents to be used for gate marshals on LONG

Spare tents and tables:

  • 2.5x2.5m light tents: 1 remaining (check condition)

  • 3x6m heavy OZtrail tent: 1 remaining, brocken

  • Dome tent (old Saturday tent): 1 remaining + walls

  • Tunnel Tent (as per Euro club type): 1 remaining

  • Iskhakovs’ 3x6m heavy OZtrail tent: 1 remaining

  • Scowns’ 3x3m heavy OZtrail tent: 1 remaining

  • 1 large tables remaining

TODO: Two 2.5x2.5m tents are in repair, one is needed, ready in time?

General arena equipment#

Right column indicates whether the item is required for the individual events
(WARM-UP, MASS, MIDDLE, SPRINT, LONG)

Item

From

Quantity

Usage

Tent walls

Shed

12 Marquee, 3 Sat

☑ ☑ ☑ ☑ ☑

Tent weights

Shed

4 shopping bags per tent = 24
to be filled with sand/rocks

☑ ☑ ☑ ☑ ☑

OACT,Orienteering banners

Shed

4 ?

☑ ☑ ☑ ☑ ☑

Toilet paper and hand sanitizer

Shed

-

◻︎ ☑ ◻︎ ◻︎ ☑

Garbage bins+bags

Shed

2 sets

☑ ☑ ☑ ☑ ☑

Signage: tent signs

make

-

☑ ☑ ☑ ☑ ☑

Signage: navigation + out-of-bounds

make

-

☑ ☑ ☑ ☑ ☑

Signage: traffic alerts

Shed

Runners on Road 6+4
Caution 2

☑ ☑ ☑ ☑ ☑

Mallet

Shed

2

☑ ☑ ☑ ☑ ☑

Stakes for navigation sign

Shed

6-8

☑ ☑ ☑ ☑ ☑

Water containers

Shed

12
including for weighting
tents down at SPRINT

☑ ☑ ☑ ☑ ☑

First aid kit

Office

1

☑ ☑ ☑ ☑ ☑

Defibrillator

Office

1

☑ ☑ ☑ ☑ ☑

Satellite phone

Office

1

☑ ☑ ☑ ☑ ☑

Emergency beacon EPIRB

Fedor

1

☑ ☑ ☑ ☑ ☑

Press wall 2.4x3m

Arpad

1

☑ ☑ ☑ ☑ ☑

Podium

ONSW

1

◻︎ ☑ ◻︎ ◻︎ ☑

Crowd control barriers

Arpad

4-5

☑ ☑ ☑ ☑ ☑

Orienteering Australia banners

Arpad

4-5

☑ ☑ ☑ ☑ ☑

  • Signage at OACT shed:

    • Runners on Road (reflective) - 6

    • Runners on Road - 3

    • “Orienteering” direction - many ??

    • “Arrow” direction - many ??

    • Out-of-bounds - many ??

TODO: determine which signs are needed

  • Sattelite phone 0147140690 (black) 0147115569 (yellow)

+ dinner#

The following items have to make it to the dinner:

  • podium

  • press wall

  • diplomas, certificates, medals, prizes

  • computer to show photos, logos

Central IT tent#

  • All IT equipment is used in all events

  • All computers are picked up from OACT office, Bill Jones

Incomplete!

This list is to be updated. Check with IT section as well.

Item

Quantity

Comment

Thinkpad: SPRINT laptop

1

Main server, download

Set A laptop

1

Backup download

Set B laptop

1

Inquiries

External monitor

1

For Inquiries

Network router + cables

1

Access point/extender

1

Split printer

1

A4 printer

1

SI: download unit

2

Power banks, OACT

1

Power banks, Fedor

3

Petrol generator, Honda

2

Including backup generator from Raynie McNee

Electric cables and powerboards

5?

Wooden box/hood

2

To help with sub glare

+ finish equipment#

Item

Quantity

Comment

SI: finish station

2

Flag Finish

2

Bunting

50m

For finish corridors

Pigtail stakes

10

For finish corridors

  • OACT Shed has a foldable finish banner on stands

  • Pigtail stakes at OACT Shed:

    • 40 heavy orange

    • 52 lightweight white

+ screens tent#

Item

Quantity

Comment

TV, 40”

2?

Trying to buy another TV

Mini-computer

2

Raspberry Pi, Fire stick

Power cables and boards

1

+ radio controls meshO#

Item

Quantity

Comment

meshO Prime unit

1

Connected to Download server

8m mast

1

To be set up at IT tent

meshO Diagnostics laptop+unit

1

To be operated independently

meshO equipment

as needed

see separate radio plans

  • meshO equipment to be managed by Tate Needham

Registration tent#

  • Required in all events, see schedule for details

  • Functions:

    • handout of competitors’ bags

    • registration of entry-on-the-day competitors

    • collect all payments

    • SI-Air hire

    • map board hire

    • lost and found

    • general information

Item

Quantity

Comment

Money box (cash)

1

EFTPOS terminal

1

Information materials

Including Bulletin and Operations Manual printed out

Competitors’ bags

exact

Will be prepared beforehand

EOD forms

100

SI-Air chips for hire

?

See below

Map boards for hire

3 boxes

See below

Stationary

To keep track of hires

TODO: make EOD forms

+ competitors’ bags#

Item

Quantity

Comment

Bib

1 per bag

for all registered competitors

Zip ties

4 per bag

for all registered competitors

SI-Air chip

\(\le\) 1

if chip is rented and paid online

Merchandise

from the sponsors and partners

TODO: attach sticker with start times, paid hires to the bib and bag

+ map board and SI-Air hire#

Item

Quantity

Comment

Map boards from OACT

30

Repair required ?

Map boards from ONSW

30

Map boards from ?

?

SI-Air chips, OACT

?

SI-Air chips, ONSW

?

SI-Air chips, Colin Price

?

SI-Air chips, Livint-it-live

?

Commentator tent#

  • Commentary is used in all events, see schedule for details

  • All computers is picked up from OACT office, Bill Jones

  • Commentary tent is controlling all audio equipment

TODO: discuss equipment with Arpad directly

Item

Quantity

Comment

Acer Spin: MTBO laptop

1

Small, but with external monitor, good battery life

External monitor, 12V

1

Powered by the power bank

Power banks

2

Microphone

1

Mixer/PA system controls ?

Come-and-try tent#

  • Come and try equipment in a purpose-formed box

  • Operates on all events, see schedule for details

  • Manned by several coaches

Item

Quantity

Comment

Sample maps

5-10

Coaches to provide

Sample control

1

Ask me banner

2

From shed

Start set#

  • two sets of equipment for two separate starts on MASS, MIDDLE

  • Cath will be carrying start equipment

Item

Quantity

Comment

2.5x2.5 tents

2

Medium tables

2

Foldable medium tables

Chairs

2

light + bring their own

Start banners

1+1

One for each of two starts

Map trays

7+4 ?

Stands for CLEAR/CHECK/PUNCH START

3+4

SI units for the start

2 sets

To be provided by IT team

Start clock

4

Two for each start ?

Pigtail stakes

10

For start corridors

Bunting

50m

For start corridors

Wash away paint

1 can

As alternative for bunting

  • Pigtail stakes at OACT Shed:

    • 40 heavy orange

    • 52 lightweight white MAP TRAYS

  • Map trays at OACT Shed:

    • 12 A3

    • 20 A4+

    • 3 A4

Course setting gear#

Item

Quantity

Comment

Controls stands

Total \(\approx\) 120 stands

Controls flags

?

SI units BS11

as needed

Magnetic on/off stick for BS11 SI units

10

Stored with SI units

Control setters vest

4

Very useful for BS-11 units

Battery powered drill

own

For setting controls in hard ground

  • Control flags at OACT Shed:

    • Vavry flags: 130 in plastic box + 100 in cardboard box

    • Silva flags: 63 in plastic box

    • More control flags are available from John and Ann if needed

  • Control stands at OACT Shed:

    • BSF7 plated – 143 (including 5 with narrow plates)

    • BSF8 plated – 20

    • Minus 9 stands in repair

  • Check out strategies for placing controls in hard ground

Parking team gear#

Item

Quantity

Comment

High-viz vests

10

To be used by all parking and traffic marshals

Traffic cones

10

To mark parking lanes

Bunting

50m

To mark parking lanes

Traffic marshals: signs?

For MASS and MIDDLE

Gate marshals: tent and chair

1+1

Use of the start at LONG