⏰ Detailed schedule#
Before the Carnival#
When |
What |
Who |
|---|---|---|
Join team WhatsApp |
Everyone |
|
by Sept 13 |
Order bibs for printing 🖨 |
Fedor |
by Sept 17 |
Publish Bulletin 3 📓 |
Marina + Fedor |
by Sept 20 |
Organize map printing 🖨 |
Paul, Fedor |
by Sept 25 |
Small practice maps for each event |
Andrew, Fedor |
by Sept 26 |
Bibs printing 🖨 complete |
Fedor |
by Oct 8 |
Distribute flyers for Stringybark residents |
Michael + Emily |
by Oct 8 |
Info posters on all public areas |
Marina + Fedor |
by Oct 8 |
LiveLox and Live Resultat setup |
Fedor |
by Oct 9 |
Update main website to link to results |
Paul + Fedor |
by Oct 9 |
Risk management plan |
Marina |
by Oct 9 |
Document for prinding all temporary signage |
Fedor + Marina |
from Oct 8 |
Vote in the ACT election early to free up Oct 19th |
Everyone |
Oct 10 |
Carnival dinner: full payment, finalize setting, info flyers |
Marina |
by Oct 12 |
Collect all 🏆 from all sponsors and partners |
Marina, Rohan, Kris |
Oct 11 |
Collect 🔑 for all gates |
Marina |
Oct 13, 23:59 |
All entries close |
|
Oct 15 |
Map printing 🖨 complete |
Paul, Fedor |
Oct 15 |
Print certificates 🖨 |
Marina |
Oct 15 |
Publish start lists |
Marina + Fedor |
Oct 15, 18:00 |
Final email 💌 to all participants |
Marina |
Oct 15 |
All equipment transferred from the shed |
Fedor |
Oct 15, 20:00 |
➡️ Team Zoom meeting ⬅️ |
Everyone |
Oct 16 |
Competitors bags 🛍 packed and sorted |
Emily, Marina |
Oct 16 |
Final coordination with Blue Lightning Stall 🧁 |
Marina, Diedre |
Oct 16 |
Charge up batteries and power banks 🔋 |
Fedor |
Oct 17, Thursday, WARM-UP#
🗺 Arena location for WARM-UP event
When |
What |
Who |
|---|---|---|
6:18 |
🌅 Sunrise |
|
7:00 - 9:00 |
Controls setup |
|
by 14:00 |
Toilets 🚻 arrive |
CBR Hire |
14:00 - 15:00 |
Arena 🎪 setup |
Fedor, Sergei |
14:30 - 17:00 |
Parking marshals 🚗 |
|
15:00 |
Event center opens 🎪 |
|
16:00 - 18:00 |
📣 Commentator |
Arpad |
16:00 - 18:00 |
Come-and-try MTBO tent 🧭 |
Toni, Raynie, Emily |
16:00 - 18:30 |
Blue Lightning Stall 🧁 |
Deirdre |
16:00 - 19:00 |
Mojo Bike Repairs 🔧 |
Chris |
16:30 - 17:00 |
Stretching with Yoga for Posture 🧘 |
Elena |
16:30 - 19:00 |
Kids’ tent 👦 |
Ksenia Maksimova |
16:30 - 17:00 |
Start 🚀 setup |
|
17:00 - 18:00 |
🚴♀️ Start window for WARM-UP |
|
18:00 - 18:30 |
Start 🚀 pack up |
|
18:30 - 21:30 |
🍷 Social Drinks at The Verandah at Alivio Tourist Park |
|
19:00 |
WARM-UP course closure 🏁 |
|
19:00 - 20:00 |
Controls collection |
|
19:00 - 20:00 |
Arena 🎪 pack up |
Sergei, |
19:20 |
🌅 Sunset |
|
by 21:00 |
Everyone leaves Bruce Ridge |
|
by 21:00 |
Publish results 🧾 for WARM-UP |
Marina, Fedor |
22:00 |
Charge up batteries and power banks 🔋 |
Fedor |
Oct 18, Friday, MASS#
When |
What |
Who |
|---|---|---|
6:17 |
🌅 Sunrise |
|
12:00 - 15:00 |
Controls setup |
|
by 14:00 |
Toilets 🚻 arrive |
Rohan |
14:00 - 15:00 |
Arena 🎪 setup |
Fedor, Sergei |
14:30 - 16:15 |
Parking and traffic marshals 🚗 |
|
15:00 |
Event center opens 🎪 |
|
15:00 - 16:00 |
Start 🚀 setup |
|
15:00 - 19:00 |
Coffee van ☕️ |
KDS coffee |
15:30 - 16:00 |
Stretching with Yoga for Posture 🧘 |
Elena |
15:30 - 16:30 |
Come-and-try MTBO tent 🧭 |
Toni, Raynie, Emily |
16:00 - 19:00 |
📣 Commentator |
Arpad |
16:00 - 19:30 |
First-Aid officer 🚑 present |
GetFirstAid |
16:00 - 19:00 |
Mojo Bike Repairs 🔧 |
Chris |
16:00 - 19:00 |
Kids’ tent 👦 |
Emma Penton |
16:30 - 17:00 |
🚴♀️ Start window for MASS |
|
17:00 - 18:00 |
Start 🚀 pack up |
|
17:15 - 19:00 |
Traffic marshals 🚗 |
|
Aprx. 18:45 |
Presentation ceremony 🏆 for MASS |
Marina, Veronika, Cathy, Belinda |
19:00 |
MASS course closure 🏁 |
|
19:00 - 20:00 |
Arena 🎪 pack up |
|
19:00 - 20:00 |
Controls collection |
|
19:21 |
🌅 Sunset |
|
by 21:00 |
Publish official results 🧾 for MASS |
Marina, Fedor |
by 21:00 |
Everyone leaves West Stromlo |
|
22:00 |
Charge up batteries and power banks 🔋 |
Fedor |
Oct 19, Saturday, MIDDLE#
Arena location for MIDDLE event
When |
What |
Who |
|---|---|---|
6:00 - 8:00 |
Controls setup |
|
6:16 |
🌅 Sunrise |
|
6:30 - 7:30 |
Arena 🎪 setup |
Fedor, Sergei |
6:30 - 8:30 |
Starts A and B setup |
|
7:00 - 9:30 |
Parking marshals 🚗 |
|
7:30 |
Event center opens 🎪 |
|
7:30 - 8:30 |
Start 🚀 setup |
|
7:30 - 11:00 |
Coffee van ☕️ |
KDS coffee |
7:30 - 12:00 |
Mojo Bike Repairs 🔧 |
Chris |
7:30 - 9:30 |
Come-and-try MTBO tent 🧭 |
Toni, Raynie, Emily |
8:00 - 12:00 |
📣 Commentator |
Arpad |
8:00 - 10:00 |
Traffic marshals 🚗 to start |
|
8:00 - 12:30 |
Kids’ tent 👦 |
? |
8:30 - 10:00 |
🚴♀️ Start window for MIDDLE |
|
9:00 - 12:00 |
First-Aid officer 🚑 at te finish |
|
9:00 - 12:00 |
Traffic marshals 🚗 from finish |
|
9:30 - 12:00 |
Massage 💆♀️ by Physio Sport |
Cassandra |
10:00 - 10:30 |
Start 🚀 pack up and relocation |
|
12:00 |
MIDDLE course closure 🏁 |
|
12:00 - 14:00 |
Controls collection |
|
12:00 - 12:20 |
Arena relocation 🎪 |
Fedor, Sergei, |
by 13:00 |
Everyone leaves Jerrabomberra |
|
by 14:00 |
Publish official results 🧾 for MIDDLE |
Marina, Fedor |
Oct 19, Saturday, SPRINT#
Arena location for SPRINT event
When |
What |
Who |
|---|---|---|
10:00 - 13:00 |
Controls setup |
|
10:30 - 14:00 |
Start 🚀 setup |
|
12:30 - 14:00 |
Parking marshals 🚗 |
|
12:20 - 13:00 |
Arena 🎪 setup |
Fedor, Sergei |
13:00 |
Event center opens 🎪 |
|
13:00 - 14:00 |
Start 🚀 setup |
|
13:00 - 16:00 |
Blue Lightning Stall 🧁 |
Deirdre |
13:00 - 16:00 |
Mojo Bike Repairs 🔧 |
Chris |
13:30 - 15:00 |
Come-and-try MTBO tent 🧭 |
Toni, Raynie, Emily |
13:30 - 16:30 |
📣 Commentator |
Arpad |
13:30 - 16:30 |
Kids’ tent 👦 |
? |
13:45 - 16:30 |
First-Aid officer 🚑 present |
GetFirstAid |
14:00 - 15:30 |
🚴♀️ Start window for SPRINT |
|
14:30 - 16:30 |
Massage 💆♀️ by Physio Sport |
Cassandra |
15:30 - 16:30 |
Start 🚀 pack up |
|
16:30 |
SPRINT course closure 🏁 |
|
16:30 - 17:00 |
Starts pack up |
|
16:30 - 17:00 |
Controls collection |
|
16:30 - 17:30 |
Arena 🎪 pack up |
|
by 17:30 |
Everyone leaves Sutton Road |
|
by 18:30 |
Publish official results 🧾 for SPRINT |
Marina, Fedor |
19:22 |
🌅 Sunset |
Oct 19, DINNER 🍾 🥂 🎉#
at Harmonie German Club
Location of DINNER
When |
What |
Who |
|---|---|---|
by 18:30 |
Dinner presentation setup |
Fedor, Sergei, |
18:30 |
Dining commences 🍽 (by registration) |
|
19:30 |
Presentation ceremony 🏆 🏆 for MIDDLE and SPRINT |
Marina, Veronika, Fedor, |
21:45 |
Dinner concludes |
|
21:45 |
Equipment pack up |
Fedor, Marina |
22:00 |
Charge up batteries and power banks 🔋 |
Fedor |
Oct 20, Sunday, LONG#
When |
What |
Who |
|---|---|---|
5:30 - 7:15 |
Controls setup |
|
6:14 |
🌅 Sunrise |
|
7:00 - 8:00 |
Arena 🎪 setup |
Fedor, Sergei |
by 7:30 |
Toilets 🚻 arrive |
Rohan |
7:30 |
Kowen forest gates open for public |
|
7:30 - 9:30 |
Parking marshals 🚗 |
|
7:30 - 9:00 |
Coffee van ☕️ |
KDS coffee |
8:00 |
Event center opens 🎪 |
|
8:00 - 9:00 |
Start 🚀 setup |
|
8:00 - 10:00 |
Mojo Bike Repairs 🔧 |
Chris |
8:00 - 10:00 |
Come-and-try MTBO tent 🧭 |
Toni, Raynie, Emily |
8:30 - 12:30 |
📣 Commentator |
Arpad |
8:30 - 13:30 |
Kids’ tent 👦 |
Emma Penton |
9:00 - 13:00 |
First-Aid officer 🚑 present |
GetFirstAid |
9:00 - 10:30 |
🚴♀️ Start window for LONG |
|
10:00 - 13:00 |
Blue Lightning Stall 🧁 |
Deirdre |
10:30 - 11:30 |
Start 🚀 pack up |
|
Aprx. 12:30 |
Presentation ceremony 🏆 for LONG |
Marina, Veronika, Fedor |
13:30 |
LONG course closure 🏁 |
|
13:30 - 15:30 |
Controls collection |
|
13:30 - 15:30 |
Arena 🎪 pack up |
|
16:00 |
Move toilets 🚻 outside the entry gate |
Rohan |
16:00 |
Kowen forest gates locked |
|
by 16:30 |
Everyone leaves Kowen forest |
|
by 17:30 |
Publish official results 🧾 for LONG |
Marina, Fedor |
19:23 |
🌅 Sunset |
After the Carnival#
When |
What |
Who |
|---|---|---|
Oct 21 |
Return equipment to OACT shed and office |
Marina + Fedor, Sergei |
Return borrowed SI units to their owners |
Fedor |
|
Thank you messages 💌 to all sponsors and partners |
Marina |
|
Thank you messages 💌 to all participants |
Marina |
|
Thank you email 💌 to the organizing team |
Marina |
|
Articles, Photos, Interviews, Results |
Marina |
|
Financial report 🧾 to OACT |
Marina |
|
Print Course 5 MASS map for Bill Vandendool |
Fedor |