🙋 Volunteer roles and roster

This pages lists functions and names of all the volunteers who running the Carnival.

Name	Contact	Role
Marina Iskhakova	0412308310	Event Director
Fedor Iskhakov	0434019571	Technical Director, IT team
Sandor Talas		Event Avisor

Event teams

Name	Role	When
Jim Anderson	Course Setter	In memory
Marina Iskhakova	Course Setter	WARM-UP
Fedor Iskhakov	Course Controller, Mapper	WARM-UP
Cathy Hogg	Course Setter	MASS
Belinda Allison	Course Controller	MASS
Michael Reed	Course Setter	MIDDLE
Emily Walter	Course Controller	MIDDLE
Tom Walter	Course Controller	MIDDLE
Cath Chalmers	Course Setter, Mapper	SPRINT
Eoin Rothery	Course Controller, Mapper	SPRINT
Fedor Iskhakov	Course Setter, Mapper	LONG
Marina Iskhakova	Course Controller	LONG
Andrew Slattery	Mapper	WARM-UP MASS MIDDLE SPINT LONG
Tate Needham	meshO radio controls, Mapper	MIDDLE

Special support roles

Name	Role	When
Jim Anderson	In memory	Social & Trails
Phil Walker	Grants	yes
Andrew Cheffers	OACT Finance	yes
Paul De Jongh	OACT Website
Arpad Kocsik	Commentary	yes
Emily Stewart-Reed	Promo & Social Media	yes
Raynie McNee	Promo & Social Media	yes
Alysha McNee	Promo & Social Media	yes
Noel Schoknecht	Design	No
Ariadna Iskhakova	Design	yes
Veronika Iskhakova	Presentations Assistant	yes
John Harding	Photography	yes
Kelvin Meng	Photography	Friday, Saturday, Sunday
Tom De Jong	Photography	all events
Tash Thackray	Photography	Dinner

Start team

• follow the schedule for the start team on each day

• set up start equipment and bunting

• implement start arrangement for each event (mass, middle, sprint, long) according to the diagrams

• MIDDLE event has two separate starts for Championship and Carnival

• manage the start process according to the bulletin and the competition rules (documents)

• pack up the start equipment and get ready for the next event

• use own transport to move equipment between events

• relocation between MIDDLE and SPRINT events should happen right after the start is closed

Name	Role	When
Cath Chalmers	Leader of the start team	all events
Jon Glanville	Champ starts	MASS
Nat Smith	Champ starts	MIDDLE, SPRINT
Alison Inglis	Champ starts	MIDDLE, SPRINT
Peter Miller	Champ starts	MIDDLE, SPRINT
Jenny Bourne	Champ starts	WARMUP, MASS
Geoff Lawford	Champ starts	WARMUP, MASS
Ronaldo Santos	Champ starts	WARMUP
Nicole Thomas	Champ starts	LONG
Toni Brown	Carnival starts	WARMUP, MIDDLE, SPRINT, LONG
Cathy Hogg	Carnival starts	MASS
Pat Miethke	Carnival starts	MASS, LONG
Melisa Donaldson	Carnival starts	MASS, LONG
?	Carnival starts	MIDDLE
Lisa McLaughlin	Carnival starts	LONG

Arena team

• follow the schedule for the arena team on each day

• set up and collect all banners and road signs for each event

• set up all tents, chair and tables according to arena plan for each event

  • WARM-UP arena diagram

  • MASS arena diagram

  • MIDDLE arena diagram

  • SPRINT arena diagram

  • LONG arena diagram

• move the toilets trailer to the designated spots according to the [schedule]

• set up the podium and press wall for the presentations

• set up all flags according to the arena plan for each event

• deliver equipment to each tent, including

  • general arena equipment

  • IT tent gear

  • registration tent gear

  • commentary equipment

  • come-and-try materials

• help start team with the start gear if necessary (schedule:warmup)

• coordinate with the IT team for the setup and pack up of the IT equipment

• set out and collect garbage bags and bins at the arena

• pack up all equipment and gear for the next event

• particular proficiency is required for the relocation of the arena between the MIDDLE and SPRINT events on Saturday:

  • there is only one hour to pack up and set up complete arena

  • the drive time between event centers is about 12 minutes

Name	Role	When
Ann Scown	Leader of the arena team	all events
John Scown	Leader of the arena team	all events
Sergei Maksimov	Active glass van driver	Saturday, Sunday
Rohan Hyslop	Toilets trailer	all events
Ariadna Iskhakova	Road signs and flags	all events
Emily Stewart-Reed	setup, packup	Thursday
Sam Wilson	setup, packup	Friday, Saturday, Sunday

Registration and hire team

• follow the schedule to run registration tent while arena is open on each day

• provide information about the Carnival, answer all questions

  • bulletin should provide most answers

  • this operations manual provides additional information

• hand out competitors’ bags to pre-registered competitors which already contain

  • race bib

  • SIAC stick (if rented)

  • sponsor merchandise and goodies

• operate the entry-on-the-day registrations

  • have each competitors fill out electronic registration form

  • as backup, have handy registration forms on paper

  • hand out rented SIAC stick (registered through the form)

  • collect entry and rental fees

  • hand out sponsor merchandise

• operate the map board hire

  • both for pre-registered and entry-on-the-day competitors

  • help with fitting the map board

• pass information on entry-on-the-day competitors to the IT team

List of all hires from Eventor (pdf)

Name	Role	When
Sandra Hogg	Registration	all events
David Hogg	Registration	all events
Carol Harding	Registration	all events
Ann Scown	Map boards hire	all events
John Scown	Map boards hire	all events

IT team

• follow the schedule for the IT team on each day

• run all aspects of IT support of the Carnival

• produce preliminary live results and the official Championship results

• see separate page for detailed information

Name	Role	When
Fedor Iskhakov	Setup, system, inquiries	11111
Alex Maksimov	MeOS, screens	11111
Henry Gotzinger	MeOS	10111
Oliver Gotzinger	MeOS	00111
Owen Radajewski	MeOS	00001
Max Walter	MeOS	11000
Josh Munsell	MeOS	10000
Tate Needham	meshO radio controls	01111

• Availability indicated for WARM-UP, MASS, MIDDLE, SPRINT, LONG

Parking team

• follow the schedule for the parking team on each day

• parking marshals meet the arriving competitors and guide them to the parking spots

• traffic marshals ensure safety of competitors when moving along and crossing the public roads

• follow parking and traffic plans for each event (warm-up, mass, middle, sprint, long)

• MASS event will require particular care as the parking spots are limited and distributed along heavily used Uriarra road

• MIDDLE requires a ride to the start (4km) and a ride from the finish (1km) which will require traffic marshals

• LONG event at Kowen forest is run behind the locked gate, requiring special marshals at the gate to let in and out competitors, see corresponding entries in the schedule

Name	Role	When
Axel Roberts	Parking marshal	WARM-UP, Oct 17, Thursday 15:30-17:00
Andrew Cheffers	Head parking marshal	WARM-UP, Oct 17, Thursday 15:30-17:00
Frank Ingwersen	Parking marshal	WARM-UP, Oct 17, Thursday 15:30-17:00
Andrew Cheffers	Head parking marshal	MASS, Oct 18, Friday 14:30 - 16:15
David Poland	Parking marshal	MASS, Oct 18, Friday 14:30 - 16:15
Bruce Bowen	Parking marshal	MASS, Oct 18, Friday 14:30 - 16:15
Liz Abott	Parking marshal	MASS, Oct 18, Friday 14:30 - 16:15
Andrew Cumming Thom	Traffic marshal	MASS, Oct 18, Friday 14:30 - 16:15
Frank Ingwersen	Traffic marshal	MASS, Oct 18, Friday 14:30 - 16:15
Ari Piiroinen	Traffic marshal	MASS, Oct 18, Friday 17:15 - 19:00
David Poland	Parking marshal	MIDDLE, Oct 19, Saturday 7:00 - 9:30
Andrew Cumming Thom	Head parking marshal	MIDDLE, Oct 19, Saturday 7:00 - 9:30
Frank Ingwersen	Traffic marshal, location 1	MIDDLE, Oct 19, Saturday 8:00 - 10:00
Mary Ann Kulh	Traffic marshal, location 1, then 2	MIDDLE, Oct 19, Saturday 9:00 - 12:00
Nicole Thomas	Traffic marshal, location 3	MIDDLE, Oct 19, Saturday 8:00 - 12:00
Bruce Bowen	Parking marshal	SPRINT, Oct 19, Saturday 12:30 - 14:00
Andrew Cumming Thom	Head parking marshal	SPRINT, Oct 19, Saturday 12:30 - 14:00
David Poland	Parking marshal	LONG, Oct 20, Sunday 7:30 - 9:30
Andrew Cumming Thom	Head parking marshal	LONG, Oct 20, Sunday 7:30 - 9:30
Ronaldo Santos	Gate marshal	LONG, Oct 20, Sunday 7:30 - 16:00

Come-and-try team

• follow the schedule for the Come-and-try tent on each day

• welcome newcomer orienteers and MTBO riders

• provide help and instructions on how to begin MTBO

• educate about orienteering in general

Name	Role	When
Raynie McNee	Coach	all events
Emily Stewart-Reed	Coach	all events
Toni Brown	Coach	Friday

Kids tent

• follow the schedule for the Kids tent on each day

• watch after the kids while their parents are competing

• play orienteering games and activities

Name	Role	When
Ksenia Maksimova	Supervisor	WARMUP
Emma Penton	Supervisor	MASS, LONG
?	Supervisor	MIDDLE, SPRINT (Saturday)

Controls setup and collection

• as a rule, controls will be set by the course setters and controllers

• help with setting and especially collecting controls is greatly appreciated

• see the schedule for the course closure time for each event, after which the control collection teams will start their work

• the ground is hard at many places, there are some strategies to deal with it, see here

• bring head torches for control collection in the evening! (WARM-UP, MASS, SPRINT)

Event	Setup	Collection
WARM-UP	Marina Ariadna	Marina Alysha Ken Young Ari Piiroinen Jesse Piiroinen
MASS	Cathy	Cathy Belinda Jo Allison Susie Kluth Alison Inglis Shannon Jones Rebecca Minty
MIDDLE	Michael Emily Tom	Michael Emily Tom Emily Matt Shadwell
SPRINT	Eoin Cath	Eoin Cath Alysha Ken Young
LONG	Marina Fedor	Emily Tom Cathy Hogg Ken Young Rohan Hyslop +1 person